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Ukrainian IT Cluster Privacy Policy
Last Updated: March 2025
1. Introduction
Ukrainian IT Cluster (“UITC”, “we”, “our”) is a 501(c)(3) nonprofit organization committed to fostering a dynamic community for digital professionals. This Privacy Policy explains how we collect, use, disclose, and safeguard your personal data when you access and use our website (the “Site”) and related services. Please read this policy carefully. By using our Site, you consent to the practices described herein. If you disagree with any part of this policy, please do not use our Site.
2. Definitions
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Personal Data: Any information relating to an identified or identifiable natural person.
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Sensitive Data: Information that is highly sensitive, such as payment details, which are processed exclusively by our third-party payment processor.
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Non-Personal Data: Data that cannot be used to identify an individual, often collected through automated technologies like cookies.
3. Scope and Applicability
This policy applies to all information collected on the Site, whether provided directly by you, collected via cookies and other tracking technologies, or obtained through third-party integrations. It does not apply to information collected offline or through other channels.
4. Information We Collect
4.1 Personal Data
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Identification Information:
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Name
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Email address
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LinkedIn profile link (provided on a case-by-case basis)
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Occasionally, phone number (provided on a case-by-case basis)
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4.2 Sensitive Data
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Financial Information:
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Payment details are processed exclusively via our secure third-party payment processor (Stripe). Sensitive financial data is not stored on our servers.
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4.3 Non-Personal Data
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Usage and Analytics Data:
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Data is collected via cookies and tracking technologies, such as pages visited, time spent on the Site, and other diagnostic information.
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5. How We Collect Information
5.1 Direct Interactions
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Online Forms:
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Data is collected when you fill out forms (e.g., Google Docs-based forms) and explicitly consent by selecting the appropriate checkboxes.
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5.2 Automated Technologies
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Cookies and Tracking Technologies:
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We deploy cookies and similar technologies to capture non-personal information that helps us improve your browsing experience and analyze usage patterns.
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5.3 Third-Party Sources
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Payment and Analytics:
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Payment transactions are processed by Stripe, and some analytics data is collected through third-party services. Both services are selected for their robust data security measures.
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6. How We Use Your Information
Your data is used for the following purposes:
6.1 Provision of Services
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Membership and Donations:
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To manage memberships, process donations, and facilitate event registrations.
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6.2 Communication
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Outreach:
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To send newsletters, organizational updates, event invitations, and information related to our mission.
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6.3 Site Improvement and Analytics
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Service Enhancement:
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To analyze usage patterns, improve site functionality, and tailor our services to better meet user needs.
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6.4 Legal Compliance
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Regulatory Requirements:
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To comply with applicable laws and respond to legal requests, including those from law enforcement or other legal entities.
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7. Cookies and Tracking Technologies
We use cookies and similar tracking technologies to:
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Enhance your user experience,
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Collect non-personal data for site analytics, and
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Understand how our Site is used.
You may adjust your browser settings to decline cookies; however, this may limit your ability to use certain features of our Site.
8. Data Sharing and Disclosure
8.1 Third-Party Service Providers
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Service Partners:
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We share your data only with trusted service providers (e.g., Stripe for payment processing, Google for form management) who adhere to strict data protection standards.
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8.2 Legal Disclosures
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Law Enforcement and Legal Requests:
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Your information may be disclosed if required by law, regulation, or a valid legal process.
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8.3 Aggregated and Anonymized Data
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Analytics Purposes:
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We may compile aggregated or anonymized data for analytical purposes, ensuring that individual identities cannot be deduced.
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10. International Data Transfers
We do not intentionally transfer your personal data to jurisdictions outside of your residence. If personal data is processed in another country, we ensure that adequate safeguards are in place to protect your data in compliance with applicable laws.
11. Your Data Protection Rights
Depending on your jurisdiction, you may have the following rights:
11.1 Access
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Right to Information:
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You may request access to your personal data held by us.
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11.2 Correction
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Right to Rectification:
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You may request corrections to any inaccurate or incomplete personal data.
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11.3 Deletion
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Right to Erasure:
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You may request deletion of your personal data, subject to certain exceptions as required by law.
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11.4 Data Portability
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Right to Data Portability:
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Where applicable, you have the right to request a copy of your personal data in a structured, commonly used, and machine-readable format.
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11.5 Withdrawal of Consent
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Right to Withdraw:
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If processing is based on your consent, you may withdraw that consent at any time. Please note that withdrawal may affect your ability to use some features of the Site.
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To exercise any of these rights, please contact us using the details provided in Section 16 below.
12. Data Breach Procedures and Notification
In the unlikely event of a data breach, we will promptly:
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Investigate and mitigate the breach,
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Notify affected users and the relevant authorities in accordance with applicable legal requirements,
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Take steps to prevent future breaches.
13. Children's Privacy
Our Site is not directed toward individuals under the age of 13. We do not knowingly collect personal data from children. If we discover that we have inadvertently collected personal data from a child under 13, we will take immediate steps to delete such information.
14. Compliance with Data Protection Laws
We strive to comply with all applicable data protection regulations, including the General Data Protection Regulation (GDPR) for users within the European Union and the California Consumer Privacy Act (CCPA) for users residing in California, where applicable. Should you have questions regarding our legal compliance, please contact us.
15. Updates to This Privacy Policy
This Privacy Policy is reviewed on an annual basis or when significant changes to our practices or legal obligations occur. The “Last Updated” date at the top of this policy reflects the most recent revision. We encourage you to review this policy periodically to stay informed about how we protect your information.
16. Contact Information
If you have any questions, concerns, or requests regarding this Privacy Policy or our data practices, please contact us at:
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Email: support@uitc.space
By using our Site, you acknowledge that you have read, understood, and agree to the terms of this Privacy Policy.